For Coaches
See What Your Clients Are Working On
Glass box AI memory for coaches — full visibility, zero black boxes
Pain points
The Problems We're Solving
These pain points come up again and again in the practitioner research. Sound familiar?
Franken-Stack Fatigue
Practice Better for scheduling. Notion for notes. Google Docs for shared content. WhatsApp for quick questions. None of them talk to each other.
→ We give you one place where context lives
AI Memory Gap
ChatGPT forgets what your client said last week. Session notes don't synthesize patterns. You're manually connecting dots across months of work.
→ Our AI remembers the entire journey
WhatsApp Dependency
Clients message your personal number. "Quick question" at 10pm. Boundaries erode. No professional record. WhatsApp isn't a CRM.
→ Bounded, professional communication
Workspace
The Hub: Multi-Client Command Center
Switch between clients. Full context loads instantly. No manual copying between tools.
Multi-Client Dashboard
See all your clients in one place. Quickly switch context without juggling tabs or apps. Each client's shared content, practices, and progress lives in their dedicated space.
- Client list with activity indicators
- Search across specific client's content
- One-click context switching
Permission-Based Sharing
You only see what clients explicitly share. No access to private journals unless they choose to share. Professional boundaries built into the system.
- Client controls what you see
- Granular sharing (individual entries, insights, practices)
- GDPR-compliant, secure
Oversight
The "Glass Box" Difference
Clients journal with AI guides between sessions. You review their conversations and get synthesized insights.
Full transparency. No black boxes. Every AI conversation is visible to you.
Interactive oversight
You (Coach):
"What patterns are emerging in Sarah's approach to work-life balance over the past 3 months?"
Sage AI:
Based on Sarah's shared journals and insights, three patterns stand out...
Each citation opens the entry it came from.
Mechanics & evidence
How It Works:
- Client journals with AI between sessions (philosophical reflection, not therapy)
- You review their conversations in the Hub before your next session
- Every insight is backed by citations — click to see exact sources
- AI synthesizes patterns across months (not session-by-session amnesia)
The Gap in Every Other Platform
"There is currently no dominant platform that offers Philosophical Dialogue with Professional Oversight for the B2B Coaching Market."
— "AI Dialogue Tools in Coaching", our 2025-26 review of the wellness platform landscape, which records the AI memory of every platform it compares as either session-limited or bounded by the context window
Intelligence
AI-Powered Analysis for Coaches
Generate tailored summaries of your client's journey. Each analysis type serves a different coaching need.
Pre-Session Brief
Quick prep for your next session. Get context on what your client has been working on this week — key reflections, emerging patterns, and suggested conversation starters.
→ Weekly session preparation
Progress Report
Show distance traveled over time. Track growth trajectory, wins, shifts in perspective. Perfect for quarterly reviews or demonstrating ROI to clients.
→ Quarterly reviews, ROI
Pattern Monitor
Spot behavioral drift between sessions. Track whether clients are stuck, regressing, or moving forward. Catch early warning signs before they become blocks.
→ Inter-session tracking
Risk Assessment
Safety monitoring and duty of care. Flag concerning patterns, assess protective factors. Use when client wellbeing requires closer attention.
→ As needed for safety
Case Study
Professional documentation for supervision. Comprehensive case formulation with longitudinal context, perfect for accreditation or peer consultation.
→ Supervision, accreditation
Each analysis includes citations to source content. Click any citation to review the exact journal entry, conversation, or insight that informed the summary.
Tooling
Pre-Loaded Psychological Frameworks
Evidence-based tools your clients use between sessions. No building from scratch.
Breaking Frame
ACT-based cognitive defusion
Help clients step outside automatic thought patterns. Based on Acceptance & Commitment Therapy principles.
Values Clarification
Schwartz values model
Guided workflow to identify core values, order priorities, and align actions with what matters most.
Future Self Dialogue
Temporal self-continuity research
AI-generated letters from client's future self, grounded in their current goals and values.
Ikigai Discovery
Life purpose framework
Explore what clients love, what they're good at, what the world needs, and what they can be paid for.
All frameworks include AI-guided reflection and synthesis. Clients work independently, you see the results.
Commercial
Simple, Transparent Pricing
No per-session charges. No setup fees. Cancel anytime.
Starter
£99 /month
- Up to 15 active clients
- Multi-client Hub
- AI memory & synthesis
- All psychological frameworks
- Email support
Professional
£199 /month
- Up to 30 active clients
- Everything in Starter
- Priority support
- Early access to new features
- Quarterly check-in calls
Start with a free trial. No credit card required.
FAQ
Common Questions
Do I get access to my client's private journals?
No. You only see what clients explicitly share with you. GroundedNinja has a granular permission system—clients can share individual journal entries, insights, or practices. Everything else stays private. This protects both professional boundaries and client autonomy.
Can I see what my clients are saying to the AI?
Yes — full transparency. This is what we call the "Glass Box" model. You can review all AI conversations your clients have, see exactly what sources the AI is citing, and track their reflection patterns over time. Unlike "black box" AI tools where conversations happen privately, we believe coaches need visibility to integrate AI into their practice safely.
Research finding: "The critical determinant of whether an AI tool is perceived as a threat or an enhancement is Oversight." — "AI Dialogue Tools in Coaching", our 2025-26 review of practitioner perception and the wellness platform market
How does the AI remember context across months?
When you switch to a client in the Hub, the AI loads their entire shared journey: journals, values, practices, insights, aspirations. It synthesizes patterns over time (not just the latest session) and cites specific sources. Every response is grounded in actual content, not generic prompts.
Can I use this for session notes?
GroundedNinja isn't a practice management tool. We don't replace your calendar, billing, or formal session notes. We complement your existing tools by providing the thing they're missing: longitudinal AI memory and synthesis of your client's self-reflection work.
What about GDPR and data privacy?
Fully GDPR compliant. All data encrypted at rest and in transit. Clients own their data and can delete it anytime. We use Row-Level Security (RLS) to ensure you only access content explicitly shared with you. UK-based servers, not resold or used for AI training.
How is this different from BetterHelp, SimplePractice, or Practice Better?
Those are practice management tools (scheduling, billing, notes). We're not. We focus on one thing: AI-powered synthesis of client self-reflection work between sessions. Think of us as the "space between sessions" tool that complements your existing practice management setup.
What if I only have 5 clients right now?
Perfect! Start with the Starter tier (£99/mo for up to 15 clients). As your practice grows, upgrade to Professional. Many coaches use GroundedNinja to deepen work with a small number of committed clients rather than scaling volume.
Next step
Let's Talk About Your Practice
30-minute discovery call. No pressure. Just a conversation about whether GroundedNinja fits your coaching work.